WALTON WALKER AND SANDWELL LODGE 3847
Data Protection Policy
WEBSITE PRIVACY AND DATA PROTECTION NOTICE
Introduction
Welcome to Walton Walker & Sandwell Lodge No.3847 website privacy notice. We respect your privacy and are committed to protecting your personal data. This website privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you
This privacy notice aims to give you information on how we collect and process your personal data through your use of this website.
Controller
Walton Walker & Sandwell Lodge 3847 is the data controller and is responsible for your personal data (collectively referred to as “the Lodge”, “we”, “us” or “our” in this privacy notice).
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact: The Secretary, Walton Walker & Sandwell Lodge No. 3847, The Masonic Hall, Edward Street, West Bromwich, B70 8NN.
Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified which we collect when they access our website to request further information. It does not include data where the identity has been removed (anonymous data).
- We may collect, use, store different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name and last name,
- Contact Data includes, email address and telephone numbers.
- Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Usage Data includes information about how you use our website.
We also may collect, Aggregated Data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.
How we use your personal data
We will only use your personal data in the following circumstance: – Where we need to respond to an enquiry about Freemasonry in general and our Lodge in particular and we will only use your personal data for the purposes for which we collected it.
Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those Lodge Officers who have a need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for.
- To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
- In some circumstances you can ask us to delete your data.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Your rights are to: –
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
